A company's grey fleet identifies the assortment of employees'personal vehicles been used for the business's business journeys. Fleet management involves piecing together steps, procedures and policies to handle and regulate the usage of employees'vehicles for work related travels.
The majority of the Companies that put up this sort of fleet are those whose employees do not require to take a lot of business related trips. Grey fleet is viewed by most as a cost saving alternative to purchasing or renting cars just for the business's business related trips particularly when the mileage travelled by employees for business on a monthly basis or year is extremely low. For some of these companies, this is actually the strategy to use but for some it isn't. There are several factors that should be thought about before deciding to select the grey fleet option instead of shopping for or leasing several cars for business related trips. If the grey fleet is properly put up and managed it will surely cost the company way less than other options. vehicle tracking systems
Most folks are of the opinion that managing a gray fleet only costs a business the mileage expense claims made by drivers for each and every journey they make and that employers aren't accountable for the employees when they're utilizing their private cars for business. They're huge misconceptions as the company typically is not just accountable for the employees when they're utilizing their personal cars but typically have to put these employees'cars on the business's insurance and manage them like the company owns them.
A grey fleet manager or management software may be necessary with respect to the size of the fleet. When it is a small-sized fleet, a fleet manager who will be responsible for managing everything linked to the fleet might be adequate as typically good usage of Microsoft excel will do for managing all grey fleet related data. Where in actuality the fleet is really a large one, a fleet management software is likely to be required to handle most of data linked to employees'vehicles. There are some major factors that should be consider when deciding whether your company should put up this sort of fleet.
First thing you'll need to think about is how your company intends to handle the grey fleet, Policies have to be put set up to make certain both the driver and the business's safety and compliance to road rules. This can be done by ensuring license checks, vision checks, driver risk assessment, online driver training, vehicle safety inspections, MOT checks and insurance checks are regularly carried on all drivers and their vehicles.
Carry out research on which alternatives your company has asides establishing a gray fleet by comparing the fee, risks and advantages of establishing a gray fleet instead of shopping for, hiring or leasing vehicles solely for company use. Also there's a need certainly to see if employees'vehicles are suited to the sort of journey that they will be utilized for.
Find out if there is an alternative solution way for your employee to close that deal or have that very important meeting without going on a small business trip. Discouraging needless business trips will help your company save some money. Lots of organizations now use video conferencing applications to have meetings using their business partners rather than travelling. vehicle tracking
The business will have to consider Health and safety risks to its employees who're also the grey fleet drivers. Duty of care compliance rules which all fleet drivers will have to conform to should really be set up. Also the company will have to be monitoring and managing the CO2 emission of the vehicles in their grey fleet.
In conclusion, grey fleet has its benefits if policies and rules are in place for it to be properly managed. If your company is considering one, weigh your alternatives and when it is apparently the best one then select it.